I really need to say that I thoroughly enjoy our chapter meetings. I love the social period before the start of the meetings as much as the rest of it. The comradery between quilters gives me a great pick-me-up and I really appreciate all of you.
At our board meeting this month, we decided that in order to become more transparent to our members, we will return to making the Executive Board Meeting minutes available on our website once they are approved. This means there will be a month delay. The Executive Secretary will send an email to board members with the minutes and give us a chance to make any corrections. At the next board meeting, they will be approved with these corrections and then provided to the Webmistress. The reason that chapter meeting minutes are published in the newsletter is to give attendees a chance to read them and submit any changes or corrections. Any changes submitted by the membership are published in the next newsletter.
Another decision we had to make was to no longer mail newsletters to those who pay an additional charge for that mailing. The board had originally voted to only offer this offer for one year in order to give our members a chance to make other arrangements. When I was Membership Chair, if someone sent the additional money, I continued to have it mailed to them and I should not have made that decision. However, recently a review of the expense reveals that it now costs $48 per person per year for us to mail them as opposed to the original $24. The reason for the increase is that the newsletter is now larger. Since we are sending them electronically, we are no longer restricted to a page quantity that was dictated by the post office for bulk mail. In addition we are paying first class costs and they are higher than before because of the greater weight. A third reason is that it is not an easy thing to do. Jane Ann Snyder has been graciously making the copies and taking the trek to the post office to mail them. It is now time to relieve her of that burden. Several of our board members make copies of the newsletter and mail or deliver that copy to friends who do not have computers. If you know of someone who is inconvenienced by this change of policy, please offer to help them if possible.
Happy Quilting!
—Ann Walls
The Day Chapter Minutes has a question about a CD (Certificate of Deposit). President’s Note: Research of this issue found that the CDs were cashed in upon maturity and placed into our regular accounts. Interest rates were too low to justify tying up the money in CDs.
At our board meeting this month, we decided that in order to become more transparent to our members, we will return to making the Executive Board Meeting minutes available on our website once they are approved. This means there will be a month delay. The Executive Secretary will send an email to board members with the minutes and give us a chance to make any corrections. At the next board meeting, they will be approved with these corrections and then provided to the Webmistress. The reason that chapter meeting minutes are published in the newsletter is to give attendees a chance to read them and submit any changes or corrections. Any changes submitted by the membership are published in the next newsletter.
Another decision we had to make was to no longer mail newsletters to those who pay an additional charge for that mailing. The board had originally voted to only offer this offer for one year in order to give our members a chance to make other arrangements. When I was Membership Chair, if someone sent the additional money, I continued to have it mailed to them and I should not have made that decision. However, recently a review of the expense reveals that it now costs $48 per person per year for us to mail them as opposed to the original $24. The reason for the increase is that the newsletter is now larger. Since we are sending them electronically, we are no longer restricted to a page quantity that was dictated by the post office for bulk mail. In addition we are paying first class costs and they are higher than before because of the greater weight. A third reason is that it is not an easy thing to do. Jane Ann Snyder has been graciously making the copies and taking the trek to the post office to mail them. It is now time to relieve her of that burden. Several of our board members make copies of the newsletter and mail or deliver that copy to friends who do not have computers. If you know of someone who is inconvenienced by this change of policy, please offer to help them if possible.
Happy Quilting!
—Ann Walls
The Day Chapter Minutes has a question about a CD (Certificate of Deposit). President’s Note: Research of this issue found that the CDs were cashed in upon maturity and placed into our regular accounts. Interest rates were too low to justify tying up the money in CDs.